Minutes
3rd September 2018
12020 Minutes of the Ordinary Meeting of the Silverdale Parish Council held in the Silverdale Institute on Monday, 3rd September 2018.
12021 Present: Chairman – T.G. (Terry) Bond, Councillors J. (John) Bennett, J. (June) Greenwell, A.J. (Tony) Houghton, K. (Keith) Palmer, N. (Nigel) Ribbons and S. (Stephen) Wales, the Clerk – L.D. (Denise) Challenor, the Deputy Clerk – S.D. (Sue) Hayward, City Councillor N. (Nigel) Goodrich, County Councillor P. (Phillippa) Williamson and 6 members of the public.
12022 Apologies for Absence: Councillor D. (David) Sandiford and PC 2675 Andrew Massingham.
12023 Receipt of Declarations of Members’ Interests Relating to any Items Appearing on the Agenda
None.
12024 Minutes of the Previous Meeting
The minutes of the Ordinary Meeting held on Monday, 6th August were approved then signed by the Chairman.
12025 Receipt of Information about Matters Arising from the Minutes of Previous Meetings, not Covered by the Agenda
12002 – The Clerk and Councillor Houghton advised that Mr Brian Hood (Lancaster City Council (Lancaster CC)) had arranged to meet with Councillor Houghton in Silverdale regarding bins, but not kept the appointment. RESOLVED to ask Councillor Goodrich to follow up this matter.
12026 Matters Raised by Members of the Public for Future Consideration
The following points were raised:
1. complaints about litter in the field on Cove Lane and about the bins on Cove Road and at the Lots being full – possibly due to the bin at the Cove being removed;
2. complaints about Natural England with reference to Hawes Water and the AONB Development Plan Document and about the temporary footpath route and padlocked gates;
3. a query about progress with the coastal footpath;
4. a resident expressed concerns about the proposal for the footpath at Browns Houses to go through the gardens rather than along the shore and advised that he will attend the inquiry on 15th January. He asked if the parish council had any information in their records from the 1950s and asked to see them and queried if the parish council will be supporting him;
5. a request as to the outcome of queries made about the adult exercise sessions taking place in the playground with reference to the Deed of Trust for the playground and other documents pertaining to the playground. The resident expressed his view that the intention was for the playground to be for the sole use of children.
6. information from Friends of Silverdale Station (FOSS) and Silverdale Golf Club about the University of Cumbria’s Eco Museum plan (in the form of an internet-based guidebook) using funding from the Heritage Lottery Fund. This would provide opportunities for Silverdale in view of the availability of free wi-fi at the station (which could act as a hub). FOSS and Silverdale Golf Club will circulate a hard copy of information about the plan for discussion at the next parish council meeting.
12027 Police Report
PC Massingham was not present at the meeting and his report was not available. [The August report was emailed after the meeting. Two incidents were recorded for Silverdale: wine stolen from a garage and an attempted burglary – an offender tried to gain entry through patio doors but was disturbed by the homeowner. Following reports of anti-social behaviour around Cove Road and behind the Gaskell Hall neighbourhood officers have patrolled the area at various times of day to speak/deal with the people involved. Officers will continue to monitor the area and deal accordingly.]
12028 Report from City Councillor Nigel Goodrich
Councillor Goodrich reported that: 1. he had followed up on the concerns about Silverdale Golf Club’s car park and banners, he noted that various advertising boards have been taken down and that the planning department have advised that planning permission is needed for the car park and certain signage (Councillor Bond added that planning permission is required for any banners that are larger than A3 in size); 2. all Lancaster CC Councillor positions are up for election next year. He has not been approved to stand for re-election by the Conservative Association.
Councillor Houghton queried the regime for emptying the bins and noted again that bins throughout the village have been left full to overflowing on sunny days. Councillor Goodrich responded that he has raised this with the Chief Officer and will continue to press for a response.
Councillor Bond requested that the roads be swept regularly. Councillor Bennett noted that the verges have been cut back neatly in Yealand and Members asked if they could be cut back in Silverdale before the roads are swept.
12029 Report from County Councillor Phillippa Williamson
Councillor Williamson reported that Lancashire County Council’s (Lancs. CC) focus is currently on preparing the 2019/20 budget for approval in February and advised that she will send a summary of the latest figures for 2018/19 to the Clerk (as requested at the August meeting).
Councillor Williamson asked if there are any matters that Members would like her to take up. Councillor Houghton referred to the 2 pot holes on access roads into the village which were due to have been filled in temporarily and a new one on Nineteen Acre Lane. Councillor Ribbons reported a displaced kerb stone by the Co-operative store which is a trip hazard.
12030 Reports on any Meetings Attended by Members or the Clerk
None.
12031 Co-option of Another Member to Comply with the Regulations
It was noted that on Mr Paul Williams has resigned as a Parish Councillor. Following the display of vacancy notices for the required time there had not been enough public interest in holding an election, so Silverdale Parish Council proposed to co-opt a new Member. Mrs June Greenwell had put herself forward following Mrs Mason’s resignation and had spoken at the August meeting (whilst Standing Orders were suspended) about her reasons for wishing to be co-opted and answered questions from Members. Following Mr Williams’ resignation, which has resulted in a second vacancy, Members RESOLVED to co-opt Mrs Greenwell as a Member of Silverdale Parish Council and she signed the Declaration of Acceptance of Office.
12032 Planning
(a) It was noted that no planning applications were dealt with under the provisions of Standing Order 25a.
(b) The following planning applications were considered, and comments made as indicated:
18/01865/FUL RSPB Leighton Moss, Storrs Lane. Installation of 62 solar panels on the south east facing roof of the Visitor Centre. NO COMMENTS;
Browns Footpath No 14. Lancs. CC notification regarding the Public Footpath on the Foreshore to Lindeth Road (Definitive Map Modification) Order 2013 AND Browns Houses to Lindeth Road. (Definitive Map Modification) Order 2013. It was noted that the start date for the above Orders was 14th August and that an invitation to witness at the inquiry into the Order will be held at 10.00am on 15th January 2019 at Carnforth Civic Hall, North Road. Councillor Bennett showed copies of an artist’s painting (from photographs) of Browns Houses which indicated open access across the front of the properties and suggested that this showed evidence of a free and open route in front of the houses at the time that the photographs were taken. RESOLVED to support the route of the footpath on the foreshore as this Council believes that to be the correct route as indicated on Lancs. CC’s definitive map and to OBJECT to the footpath going in front of Browns Houses.
12033 Urgent Action Taken under the Provisions of Standing Order 25 (other than Planning)
25(a) Parish Council Property and Functions
None.
25(b) None Parish Council Property
It was noted that the Clerk has ordered a new hot water heater for the cleaner’s cupboard in the public toilets with approval from 3 Councillors. Clarkson Electricals will do the work at a cost of £198+ VAT.
12034 Finance
(a) It was noted that no money had been received by the Council.
(b) RESOLVED to record/authorise payment and sign any cheques for the following accounts
Mrs L. D. Challenor (notice board magnets) £32.58 (1391)
Smith of Derby (clock service) £238.80 (1393)
Quay Fabrications (Lancaster) Ltd. (playground) £155.52 (1394)
Came & Company (insurance) £1164.31 (1396)
Gaskell Memorial Hall (s137 (food festival)) £52.50 (1397)
Mr T. Lambert (contractor) £330.00 (1399)
Mr D. Wain (grass strimming) £45.00 & £45.00 (1389, 1398)
Envirocare (contractor) £312.00 (1400)
Mr P. Williams (toilet cleaning) £230.00 (SO)
(c) It was noted that Councillor Bennett is now a cheque signatory.
12035 Correspondence
Receipt of the following items of correspondence was noted and circulated:
a) Headland to Headspace give information about their dance and artwork in 5 locations;
b) Rural Services Network information;
c) a suggestion to erect a “silent soldier” to commemorate the WW1 centenary;
d) press release from Lancashire’s Police and Crime and Commissioner who is asking residents their views on policing and announcing roadshows;
e) SLDC weekly planning update (sent to Councillors on 8/8/18, 15/8/18 & 22/8/18);
f) Ordnance Survey write to explain their Zoomstack trial;
g) a resident writes about the unsafe building on Challan Hall grounds and the notice left beside a pile of wood there;
h) Morecambe Bay Partnership communication;
i) August North West Coastal Access news;
j) LALC newsletter;
k) touring cinema update;
l) “Toilets for All” news;
m) a resident supplies a copy of an email about the area from Challan Hall to the bridge in front of White Scar having access impeded;
n) FLAG publication;
o) Walney Extension Offshore Wind Farm News (copies of this would be left at the library).
12036 Streetscape
a) Pillar clock – RESOLVED not to change the light tubes to LED types as the saving on electricity costs does not warrant it (c. £16 pa) and to obtain a quotation for a new tube and starter (before any tubes need replacing). It was noted that Clarkson Electricals charge £52 an hour to provide a quotation. Councillor Bennett advised that paint is coming away from the clock’s pillar. RESOLVED to obtain 2 quotations for preparing/ painting the pillar next year.
b) RESOLVED to order a galvanised metal bench (designed and manufactured to commemorate the centenary of the First World War) from David Ogilvie Engineering at a cost of £735 +VAT – to be delivered to Councillor Bennett and installed by Mr Tim Lambert in the War Memorial Garden. [There is a delivery charge of £105.]
c) Footpath signposts – it was noted that Councillor Bennett has painted the new footpath signs ready for lettering to be added. RESOLVED to ask a firm of sign writers (in Bolton le Sands) to hand paint the letters on the signs at a cost of c. £240.
d) New and replacement waste bins – see 12025 above;
e) Speed Indicator Devices (SpIDs) – it was noted that Quay Fabrications can fabricate 6 brackets @ £42.76 per bracket and that Yealand Redmayne Parish Council may have a bracket which Silverdale could use – RESOLVED that the Clerk contact them.
12037 External Works Chart
It was noted that Councillor Williamson had given a written update with information provided by Highways, but that the information was inaccurate – she will raise this with Lancs. CC Councillor Keith Iddon.
12038 Public Toilets
It was noted that Lancaster CC’s Schedule of Terms and Conditions of the lease of the public toilets state that no improvements, alterations, modifications etc (which would include improving access to the toilets for those with disabilities) can be made without their permission.
RESOLVED that the Clerk find out the running costs of and revenue from the public toilets in Arnside.
12039 Insurance
RESOLVED to approve the insurance cover for 2018/19 (with effect from 1st October) with AXA Insurance UK through Came and Company. It was noted that the cover for street furniture is £54K.
12040 Silverdale Railway Station
RESOLVED that Councillor Bond contact the RSPB (Leighton Moss reserve) about the provisions of their lease with regards to access to/ from their car park to the southbound platform and that the Clerk contact Network Rail about access to the southbound platform for those with disabilities.
12041 Silverdale United Charities
RESOLVED that Councillor Greenwell be appointed to represent the parish council on Silverdale United Charities.
12042 Emergency Plan
RESOLVED that Councillor Bennett contact Councillor Sandiford before the next meeting of the parish council to discuss the operation of emergency plan equipment etc.
12043 Playground
a) RESOLVED that the Clerk ask Mr Lambert to submit the weekly inspection sheets by Wednesday of the week following his inspection.
b) Councillor Bennett noted that the wooden posts are being monitored regularly for rot, but the post on the Burma trail had snapped recently. Mr Lambert and Councillor Bennett have removed some of the posts and reduced the size of some to make safe the equipment which is now in 2 parts. The remaining posts are still sound, but will continue to be monitored and he suggested that the trail be replaced next spring. The other items of equipment were checked and seem satisfactory.
c) Councillor Bennett has re-inspected the retaining battens for the wet pour and advised that there is no immediate need to remove them.
d) Councillor Bennett reported that the tree on top of the mound by the aerial slide has been removed. RESOLVED that Councillor Bond ask Mr Jon Murray to carry out a survey of the trees in the playground (Mr Murray is currently surveying and tagging trees on parish council land) and that the Clerk ask Mr David Wain to remove the bent tree in the next 7-10 days.
e) RESOLVED that the deck surfaces on the multiunits be replaced with boards (at a cost of c. £200 – £250) which Councillor Bennett will cut to size and Mr Lambert will replace.
f) It was noted that Councillor Bennett will try and find out who is organising the adult exercise classes etc; RESOLVED that it be suggested to them that the Institute field be used instead. RESOLVED to display information as to the age limits for using the playground and its use by adults and a contact number on the playground notice board.
12044 Items for Information
1. Members noted that large poppies have been put up around Milnthorpe to commemorate the 100th anniversary of the First World War.
2. Councillor Bond: 1. updated Members on the registration of parish council land with the Land Registry – a nominal figure of £10 per piece of land has been given; 2. reminded all present of the first of 3 public meetings to be held in the Gaskell Hall on ‘A Healthy Village’ at 7pm on 26th September – this is a NHS partnership event.
12045 Suggestions for Future Agenda Items
1. Standing Orders and Financial Regulations
2. Risk Assessments/ Health and Safety
3. Access for people with disabilities to the public toilets
4. North West Coastal Access
5. Woodland group – update
6. The Corner House driveway
7. Emergency Plan
8. Rural bus services/ taxi hybrid (Arriva Click)
9. Exercise classes in the playground
10. The clock (contract renewal with Smith of Derby and painting)
11. Access for people with disabilities to the southbound platforms at the station
12. Benches
13. University of Cumbria’s Eco Museum plan
14. 2019 meeting dates.
12046 Date of Next Meeting
It was noted that the date of the next meeting is 1st October 2018. Items for the agenda and copies of reports to reach the Clerk before 24th September.
Sue D. Hayward, Deputy Clerk to the Council
SILVERDALE PARISH COUNCIL
Councillors are hereby summoned, and members of the public are invited, to attend a
Parish Council Meeting on 3rd September 2018 at 7.30pm, in the Silverdale Institute, Spring Bank, Silverdale, for the purposes detailed in the following Agenda:
1 To receive apologies for absence.
2 To receive declarations of Members’ interests relating to any items appearing on the agenda.
3 To approve the Minutes of an Ordinary Council Meeting held on 6th August 2018.
4 To receive information about matters arising from the Minutes of previous meetings, not covered by the Agenda.
5 To hear matters raised by Members of the Public for future consideration. Note: Members of the Council are not permitted to respond, except to ask questions for the purposes of clarification only.
6 To receive a Police report.
7 To receive a report of any relevant matters by City Councillor Nigel Goodrich.
8 To receive a report of any relevant matters by County Cllr. Phillippa Williamson.
9 To receive verbal reports from any meetings attended by Members, or the Clerk (verbal reports are only acceptable where no decision, or action, is required).
10 Vacancy on the Council
a) To acknowledge that Mr Paul Williams has resigned after many years of service to the community.
b) Following the display of vacancy notices for the required time; there has not been sufficient public interest in holding an election; so the Council now propose to co-opt a new member.
11 Planning Matters:
a) To note that the following Planning Applications were dealt with under the provisions of Standing Order 25: None
b) To consider the following Planning applications:
• 18/01865/FUL RSPB Leighton Moss, Storrs Lane. Installation of 62 solar panels on the south east facing roof of the Visitor Centre.
• Browns Footpath No 14. To form a response to the County Council notification regarding the Public Footpath on Foreshore to Lindeth Road Silverdale (Definitive Map Modification) Order 2013 AND Browns Houses to Lindeth Road, Silverdale. (Definitive Map Modification) Order 2013
The start date for the above Orders is 14 August 2018 An invitation to witness at the inquiry into the Order which will be held at 10.00am on 15 January 2019, at Carnforth Civic Hall, North Road, Carnforth. (Emailed to Cllr.s 30/7/18)
12 To receive the Clerk’s report of any action (other than consideration of Planning Applications) taken under the provisions of Standing Order 25:
25(a) Parish Council Property and Functions
25(b) Non-Parish Council Property and Function
• New hot water heater for the cleaners cupboard
13 Finance
(a) To conduct the monthly check of all money received by the Council (bank statements to be inspected by a Member who is not a Bank Signatory, or more than one such Member
(b) To authorise payment and sign cheques for the following accounts:
• L D Challenor, reimbursement for notice board magnets, £32.58, cheque
• Smith of Derby, clock service, £238.80 cheque
• Quay Fabrications(Lancaster) Ltd, playground, £155.52, cheque
• Came & Company, insurance, £1164.31, cheque
• Gaskell Memorial Hall, S137 food festival, £52.50 cheque
• T Lambert, contractor, cheque £300
• D Wain, grass strimming, cheques £45 & £45.
• Envirocare, contractor, cheque £312
• P Williams, toilet cleaning £230 SO
14 Correspondence
To consider the following items of correspondence received since the last meeting and to determine what, if any, action should be taken:
a) Headland to Headspace give information about their dance and artwork in 5 locations locally. (Cllrs. emailed 1/8/18)
b) Rural Services Network information. (Cllrs. emailed 1/8/18 & 21/8/18)
c) A suggestion to erect a “silent soldier” to commemorate WW1 centenary. (Emailed to Cllrs. 7/8/18)
d) Press release from the Crime and Police Commissioner. (Emailed to Cllrs. 7/8/18)
e) SLDC weekly planning update. (To Cllrs. 8/8/18 & 15/8/18 & 22/8/18)
f) Ordnance Survey write to explain their Zoomstack trial. (To Cllr.s 9/8/18)
g) A resident writes about the unsafe building on Challan Hall grounds and the notice left beside a pile of wood there. (Emailed to Cllrs. 14/8/18)
h) Morecambe Bay Partnership communication. (Emailed to Cllrs. 16/8/18)
i) August North West Coastal access news. (Emailed to Cllrs. 22/8/18)
j) LALC Newsletter. (Emailed to Cllrs. 16/8/18)
k) Touring cinema update. (Emailed to Cllrs 22/8/18)
l) “Toilets for All” news. (23/8/18)
m) A resident supplies a copy of an email about the area from Challan Hall to the bridge in front of White Scar having access impeded. (To Cllrs. 24/8/18)
n) Flag publication.
o) Walney Extension Offshore Wind Farm News
15 Streetscape
a) To consider the refurbishment and updating of the pillar clock.
b) To decide whether to order the commemorative bench as circulated 11/8/18.
c) To give a progress report on the Historic footpath signs.
d) To update on the request for new and replacement waste bins.
e) To decide upon alternative brackets/costs for the SPID.
16 Highways External Service Report – To review progress and add any new works to the report. (See attached)
17 Toilets. To discuss the lease for the toilets and what it might allow to facilitate improvements and access for the disabled.
18 Insurance. To approve the insurance cover for 2018-19 with AXA Insurance uk through Came and Company as emailed to Cllrs on 15/8/18
19 Silverdale Railway Station To discuss what can be done to improve access for the disabled south bound travellers.
20 To request that a Councillor volunteers to be the representative for Silverdale United Charities.
21 Emergency Plan
To review and plan future actions for maintenance of equipment and emergency situations.
22 Playground
a) To review this months inspection reports
b) To consider retaining battens for the wet pour – options for replacement
c) Trees – to agree on removal of dead and leaning trees
d) Deck surfaces on multiunits – to consider replacement proposal
e) To decide upon appropriateness of activities involving groups.
23 To note any “Items for Information” (no decisions or action permitted)
24 To receive items for consideration for a future agenda.
• Set the meeting dates – November.
25 To note that the date of the next meeting is 1st October 2018. Items for the agenda and copies of reports, to reach the Clerk before 24th September.
Signed:
Denise Challenor, Clerk to the Council Tel. 01524 761824
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