Vacancies – PARISH CLERK – PLUS MINUTE TAKER

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TWO VACANCIES

CLERK AND RESPONSIBLE FINANCIAL OFFICER (RFO)

MINUTE TAKER ROLE

11th of November 2024

CLERK AND RESONSIBLE FINANCIAL OFFICER (RFO)

Required to work on average 35 hours per month.

Salary dependant on experience and qualifications. NJC Scales: LC2 18-23, dependent on experience and qualifications.

As Parish Clerk you will be home based with your own equipment (except laptop which is provided) and work closely with the elected parish councillors, using your knowledge and expertise to help develop and maximise the facilities and services we have to offer our village.

You will ensure that all legal, statutory, financial, and other governing provisions relating to the Council are observed, all Council meetings are properly administered, and decisions effectively implemented whilst developing healthy working partnerships with key local and regional bodies.

Suitably qualified, highly motivated, enthusiastic and community focused, you will bring sound leadership, administrative, communication, IT, financial and organisational skills and be flexible in approach and able to meet deadlines.

We offer excellent nationally based terms and conditions of employment for this post which will involve working some evenings.

Meetings are generally held on the first Tuesday evening of each month with an additional Annual Assembly in March.

Duties include but are not limited to:

  • Organising and attending council meetings, preparing agendas, and writing minutes when required.
  • Maintaining/updating files and documents
  • Implementing the Council’s decision’s
  • Attending to all correspondence including letters and emails
  • Distributing relevant information to Councillors
  • Ensuring that the Council’s obligations for risk assessment are met
  • Maintaining an Asset Register
  • Acting as the Responsible Financial Officer, managing and reporting on the Parish Council’s finances, including HMRC PAYE, annual budget preparation, payment of invoices, reclaiming VAT and preparing the accounts for the annual audit, liaising with both internal and external auditors
  • To apply, monitor and report on any grants/funding which is applied for
  • Monitoring planning applications and circulating to the Council
  • Liaising with District and County Councillor, LALC and NALC
  • Ensuring that the Council conducts its business properly and provides independent, objective and professional advice and support.
  • Enter information on the website:  www.silverdale-lancs-pc.gov.uk

MINUTE TAKER

Required for 10 to 16 hours per month to take the Minutes of the Meetings normally held on the first Tuesday of the month (except in Election year) plus an extra meeting in March.  To ensure they are confirmed by the Council as correct.

There is an initial 6-month probationary period for both posts.

APPLICATIONS INVITED FOR EITHER VACANCY TO THE CLERK PLEASE BY 30TH NOVEMBER 2024.